Last modified: 2020-07-02
Production Tools (hereinafter referred to as the “Company” or “we”) care about protection of information relating to you. We follow the requirements of the so-called European Union General Data Protection Regulation (EU) 2016/679 (GDPR) and other laws protecting information about you at our Company. For more information, please carefully read this notice.
1. Who is responsible for the protection of information about me?
We are: The Loft, UAB
Our company code: 303203877
Our address: Jono Basanavičiaus St. 26, Vilnius 03224, Lithuania
Our email address: firstname.lastname@example.org
2. Why and what information do you collect about me?
|No||Why do you collect information about me?||When is it relevant to me?||Which information do you collect about me?||Why are you legally allowed to collect my information?||How long do you keep information about me?|
|2.1.||To provide you with our production management platform and related services||When you are our client or a representative of our client||Name, surname, name of the company you represent, your position, contact e-mail address, contact telephone number, billing information, credit card information, communication with you, agreements concluded with you, other information you provide us with||We conclude and execute service agreement with you (Art. 6(1)(b) of the GDPR)||10 (ten) years after termination of your account|
|2.2.||To contact you as our prospective or existing customer and offer you our services||When you have purchased services from us or have consented to receiving such offers||Name, surname, name of a company you represent, your position, contact e-mail address, contact telephone number, communication with you||You agree that we will use information about you (Art. 6(1)(a) of the GDPR, Art. 69(1) of Lithuanian Law on Electronic Communications) or you purchased items or services from us (Art. 69(2) of Lithuanian Law on Electronic Communications) in which case we have a legitimate interest to maintain and improve customer relations (Art. 6(1)(f) of GDPR)||10 (ten) years after the end of the customer relationship, unless you withdraw your consent or object to such use of your information|
|2.3.||To handle queries, requests and complaints submitted by you||When you submit a query, request and/or complaint||Name, surname, contact e-mail address, name of the company you represent, content and date of your inquiry, reply to your inquiry, other communications with you, other information you provide us with||We have a legitimate interest to do that (to handle your queries) (Art. 6(1)(f) of the GDPR)||10 (ten) years after the receipt of the last inquiry|
|2.4.||To fulfil accounting and legal requirements||When you are our client, partner or provider||Name, surname, e-mail address, telephone number, bank account number, address, invoices, reports, accounting documents, payments, paid amounts, company you represent||We have a legal obligation (we must collect information in accordance with the law) (Art. 6(1)(c) of the GDPR)||Within the time limits laid down by law|
|2.5.||To defend our rights and interests in legal processes||Only in case we become a party to court or other legal processes which you are related to||All information mentioned under other purposes, documents and attachments sent to you, documents and attachments submitted by you, procedural documents, court rulings, resolutions, decisions, information about criminal offenses and convictions||We have a legitimate interest to defend Company's rights in legal proceedings (Art. 6(1)(f) of the GDPR)||10 (ten) years following the termination of your
employment with us
In case of legal processes: 3 (three) years following the day the court or institution decision came into force or complete enforcement of the legally binding decision
|2.6.||To facilitate your use of our website, secure and improve the website, and to serve you relevant content on our website||When you visit our website||Internet protocol address (IP) and other unique identifiers such as cookies and internet or other electronic network activity information, such as information about your interactions with our website||We have a legitimate interest to ensure security of our website (Art. 6(1)(f) of the GDPR)||10 (ten) years after your last visit of our website|
3. Which information do I have to provide you with and why?
Please refer to Section 2 above – you must provide information about you which we need:
- to provide you with our production management platform and related services (see Section 2.1 above);
- to fulfil accounting and legal requirements (see Section 2.4 above).
3.1. to provide you with our production management platform and related services (see Section 2.1
3.2. to fulfil accounting and legal requirements (see Section 2.4 above).
You are not legally obliged to provide us with your personal information under statutory requirement. However, in case you do not provide us with this information, we will not be able to provide services to you.
4. Do you share information about me?
We share information about you with the following entities, however only where necessary and permitted by applicable laws and for the reason listed under Section 2 above:
4.1. Microsoft Corporation (service provider, providing cloud computing services);
4.2. Lawyers, notaries, bailiffs, auditors, consultants, information technology service providers, providers of electronic communications services, insurance companies, companies providing archiving services, payment service providers and other services for us (data may be transferred for all purposes indicated in Section 2 above);
4.3. Courts, supervisors, law enforcement and other public authorities (data may be transferred for purposes indicated in Section 2.5 above);
4.4. Potential or actual acquirers of our business or its part or their authorized consultants or representatives (data may be transferred for all purposes indicated in Section 2 above).
5. Do you disclose information about me outside the European Economic Area?
Persons indicated in Section 4 may be established outside the European Union and European Economic Area. In case we will transfer your personal data to such territories, we will take all the necessary and in the legal acts indicated measures to ensure that your privacy will remain properly secured. When this is permitted by law, we disclose information about you to:
5.1. Microsoft Corporation (USA) (data is protected in accordance with Privacy Shield program).
You may download a copy of the EU-U.S. Privacy Shield Framework at: https://www.privacyshield.gov/EU-US-Framework.
You may download a copy of the Model Contractual Clauses at: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.
6. What can I do about my information at your company?
GDPR and other relevant data protection laws provide you with certain rights, provide cases when you can exercise these rights, the procedures you have to follow, and the exceptions where you will not be able to exercise your rights. When permitted by law, you can:
6.1. Submit a request for confirmation that the we are processing the data related to you. If we process the
data related to you, you can request access to the data processed and related information;
6.2. Submit a request to correct inaccurate or incorrect information used or to supplement it when it is not complete;
6.3. Submit a request to delete the information we have about you if we use it illegally;
6.4. Submit a request to restrict the processing of your information – if you dispute the accuracy of the data or object to the processing of the data, if you do not accept that your data would be deleted which was illegally processed, or if you need the data to claim, execute or defend legal claims;
6.5. Object to collection, use and storage of your information at our Company – when we process data based on our and / or third party’s legal interests;
6.6. Submit a request to transfer (receive) the data that you provided to us under the contract or giving the consent and which we process by automated means, generally using electronic form;
6.7. Object to being subject to a decision based solely on automated processing, including profiling, which produces legal effects or similarly significantly affects you;
6.8. Withdraw any consents given to us regarding information used about you – when we use the data based on your consent;
6.9. Lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence or place of an alleged infringement of the GDPR and seek a judicial remedy.
Please note that you may exercise some of the above-mentioned rights yourself by accessing your account within our platform. For all other cases related to exercise of your rights please send an e-mail to email@example.com.
8. How can I manage cookies?
You can adjust your cookie preferences by clicking here.
Necessary cookies are a condition of using our website. If you reject these types of cookies, then we cannot predict how our website will perform when you visit it.
You can control the use of functionality cookies, targeting cookies or advertising cookies by adjusting your browser settings.
Please note that by deleting cookies or disabling future cookies you may be unable to access certain areas or features of our website. If you adjust your cookie settings this will also affect the other websites you visit.
To find out how to manage cookies in your browser, click on one of the links below depending on which internet browser you use:
- Mozilla Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
- Google Chrome: https://support.google.com/chrome/answer/95647
- Opera: https://www.opera.com/help/tutorials/security/privacy
- Internet Explorer: https://windows.microsoft.com/en-us/internet-explorer/delete-manage-cookies
- Microsoft Edge: https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy
- Safari: https://support.apple.com/en-gb/guide/safari/sfri11471/mac
9. How can I get more information?
If you have questions, comments or complaints about how we collect, use and store information about you, we are ready to assist you. If you need help related to the above issues, please contact us via e-mail at firstname.lastname@example.org.